I often have similar problems, especially the double word space between sentences. I discovered that the Find/Change dialog in InDesign can fix these and other issues very easily. After you flow the copy in, open the Find/Change dialog under the Edit menu. Use the Query drop-down to select the correction and set the Search drop-down appropriately. Press Change All and your done. There are pre-defined queries to fix quotes, dashes, spaces and remove trailing space. Also, by selecting the GREP tab you can use regular expressions for some really fancy searches or replacements.
Thank you for the good information on changing dumb quotes to smart ones as well as em dash info. However, those reading this excellent information might want to be aware that there are still those who insist on double spaces between sentences. They are the editors of tradtional publishing houses where manuscripts are still typeset. They also prefer underlining words to be italicized.
In the Office 2007 version of Word you can correct double spaces in the way mentioned in the article. You will find the settings by clicking on the Office Icon in the upper left corner. Then choose Word Options. Click on the Proofing Menu and click on the settings button under the header Spelling & Grammer.
One can set Word to correct double spaces automatically using a macro. Learn how to create macros here. After starting to record the macro, use the Find/Replace dialog box to set two spaces in the Find what field and one space in the Replace with field. Then stop recording the macro.
Great article! These issues always bugged me. I am an in-house designer whose in-house clients usually submit their copy to me in Word. I see some interesting things but these issues are probably the most redundant and of course my biggest pet peeves. I don't think that I can get all of my clients to do this (any kind of change / technology is scary to most in my office) but there are at a few who may be willing. At least once I get the copy I can work the magic in Word myself now. Thank you so much for the tips!
I often have similar problems, especially the double word space between sentences. I discovered that the Find/Change dialog in InDesign can fix these and other issues very easily. After you flow the copy in, open the Find/Change dialog under the Edit menu. Use the Query drop-down to select the correction and set the Search drop-down appropriately. Press Change All and your done. There are pre-defined queries to fix quotes, dashes, spaces and remove trailing space. Also, by selecting the GREP tab you can use regular expressions for some really fancy searches or replacements. sesli sohbetsesli chat
Auto correct location in Word 2004 Mac is different
Thank you for this valuable tip. In Word 2004 Mac I had to select Tools>AutoCorrect to get the dialog window.
Thanks for the correction correction!
Much appreciated.
Terri Stone
Editor in Chief, CreativePro.com
Word version
It would be helpful to indicate which version of Word the screen caps are from.
Re: Word version
The screen captures are from Word 2008 / Mac. We welcome any comments regarding different paths or solutions for other versions of Word.
Ilene
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Easy to Fix in InDesign
I often have similar problems, especially the double word space between sentences. I discovered that the Find/Change dialog in InDesign can fix these and other issues very easily. After you flow the copy in, open the Find/Change dialog under the Edit menu. Use the Query drop-down to select the correction and set the Search drop-down appropriately. Press Change All and your done. There are pre-defined queries to fix quotes, dashes, spaces and remove trailing space. Also, by selecting the GREP tab you can use regular expressions for some really fancy searches or replacements.
articles
Other sites have an option for a print out version of the article.
Why do you not offer this same feature?
Good content, I need a better way to file it.
How to print CreativePro.com articles
Look for the button at the bottom of each article that says "print" and has an icon of a printer. Click the button and you're golden.
Terri Stone
Editor in Chief, CreativePro.com
double spaces beween words
Thank you for the good information on changing dumb quotes to smart ones as well as em dash info. However, those reading this excellent information might want to be aware that there are still those who insist on double spaces between sentences. They are the editors of tradtional publishing houses where manuscripts are still typeset. They also prefer underlining words to be italicized.
Microsoft Word can find double spaces
In the Office 2007 version of Word you can correct double spaces in the way mentioned in the article. You will find the settings by clicking on the Office Icon in the upper left corner. Then choose Word Options. Click on the Proofing Menu and click on the settings button under the header Spelling & Grammer.
Double to single Word spaces in Windows
One can set Word to correct double spaces automatically using a macro. Learn how to create macros here. After starting to record the macro, use the Find/Replace dialog box to set two spaces in the Find what field and one space in the Replace with field. Then stop recording the macro.
Thank YOU!
Great article! These issues always bugged me. I am an in-house designer whose in-house clients usually submit their copy to me in Word. I see some interesting things but these issues are probably the most redundant and of course my biggest pet peeves. I don't think that I can get all of my clients to do this (any kind of change / technology is scary to most in my office) but there are at a few who may be willing. At least once I get the copy I can work the magic in Word myself now. Thank you so much for the tips!
I often have similar
I often have similar problems, especially the double word space between sentences. I discovered that the Find/Change dialog in InDesign can fix these and other issues very easily. After you flow the copy in, open the Find/Change dialog under the Edit menu. Use the Query drop-down to select the correction and set the Search drop-down appropriately. Press Change All and your done. There are pre-defined queries to fix quotes, dashes, spaces and remove trailing space. Also, by selecting the GREP tab you can use regular expressions for some really fancy searches or replacements.
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